Privacy Policy

1. Introduction

Welcome to MeteorBot ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered meeting assistant service.

2. Information We Collect

2.1 Personal Information

• Name and email address (from your authentication provider)
• Google Calendar access tokens (when you connect your calendar)
• Meeting recordings and transcripts
• Usage data and preferences

2.2 Meeting Data

• Audio recordings of meetings
• Transcripts generated from recordings
• Meeting metadata (title, time, participants)
• Action items and summaries extracted from meetings

2.3 Integration Data

• Access tokens for connected services (Slack, Jira, Trello, Asana)
• Data shared with these services as configured by you

3. How We Use Your Information

• To provide our meeting recording and transcription services
• To generate AI-powered summaries and action items
• To sync with your calendar and automatically join meetings
• To integrate with your preferred project management tools
• To improve our services and develop new features
• To communicate with you about your account and our services
• To ensure security and prevent fraud

4. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as described in this policy:

• Service Providers: We may share information with trusted third-party service providers who assist us in operating our service (e.g., cloud storage, AI processing)
• Integrated Services: When you connect third-party services (Slack, Jira, etc.), we share relevant data as configured by you
• Legal Requirements: We may disclose information if required by law or to protect our rights and safety
• Business Transfers: In the event of a merger or acquisition, your information may be transferred

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Secure authentication and access controls
• Regular security audits and updates
• Limited access to personal data on a need-to-know basis

6. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this policy. Specifically:

• Meeting recordings and transcripts are retained until you delete them or close your account
• Account information is retained while your account is active and for a reasonable period thereafter
• Usage data may be retained in aggregated, anonymized form for analytics purposes

7. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Portability: Request transfer of your data in a structured format
• Opt-out: Unsubscribe from marketing communications
• Account Deletion: Delete your account and associated data

8. Third-Party Services

MeteorBot integrates with various third-party services. When you connect these services, their respective privacy policies apply to the data you share with them:

• Google Calendar: Governed by Google's Privacy Policy
• Slack: Governed by Slack's Privacy Policy
• Jira: Governed by Atlassian's Privacy Policy
• Trello: Governed by Atlassian's Privacy Policy
• Asana: Governed by Asana's Privacy Policy

9. Cookies and Tracking

We use cookies and similar technologies to enhance your experience with our service. You can control cookie settings through your browser preferences.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data during such transfers.

11. Children's Privacy

Our service is not intended for children under 13. We do not knowingly collect personal information from children under 13.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

14. Compliance

This privacy policy is designed to comply with applicable data protection laws, including GDPR, CCPA, and other relevant regulations. If you are located in the European Economic Area, you have additional rights under GDPR.